There’s a clear process you can follow to get the most from doctor relocation services and reduce downtime for your practice.
You should define objectives, timeline, and budget before you contact providers so you know what services you need and when.
Research several relocation companies that specialize in medical moves and check references, insurance, and experience with clinical equipment and records handling.
Compare written quotes and service lists to avoid hidden fees and to confirm what is included for packing, transport, storage, and setup of exam rooms and imaging devices.
Gather and organize provider credentials, licenses, DEA registrations, malpractice documents, and staff contracts early so credentialing and payer notifications can proceed without delay.
Label and inventory equipment, supplies, and controlled substances and arrange secure transport for patient records with encrypted transfer options or vetted courier services to maintain compliance with privacy rules.
Hire certified medical movers for heavy or specialized equipment and secure appropriate insurance for transit and installation; you should also confirm that movers follow manufacturer guidelines for sensitive devices.
Notify patients, referring physicians, labs, insurers, and staff of the move timeline and any service interruptions, and set up temporary clinic hours or telemedicine options to keep patient care continuous.
Assign a move coordinator to handle schedules, point-of-contact duties, and on-site decisions so you minimize delays and confusion on moving day.
Test medical equipment, IT systems, and phone lines immediately after installation and confirm billing systems and electronic health records work at the new address before resuming full services.
Update licenses, payer enrollments, practice addresses, and online listings promptly to avoid claim denials and to direct patients to the correct location.
Plan a brief outreach campaign to inform local physicians and the community about your new location and hours so referrals return quickly and patient volume stabilizes.
Document lessons learned and vendor performance to streamline future moves and to improve contracts, timelines, and communication for your team.
