There’s a lot you should check when choosing a physician relocation company, and a focused evaluation will protect your schedule, finances, and professional transition.
You should start by defining the services you need, such as household goods moving, temporary housing, home sale or lease assistance, credentialing support, licensure guidance, tax and loan advice, and partner/spouse job or schooling help.
Ask for proof of experience with physician moves and placements in healthcare systems similar to yours. Request case studies, references from physicians who moved in the past two years, and examples of problem resolution for time-sensitive credentialing or licensing issues.
Verify licensing, insurance, and regulatory compliance. Request certificates of insurance, confirm general liability, cargo insurance, workers’ compensation, and fidelity coverage for handling relocation funds. Confirm the company follows state and federal moving regulations.
Compare pricing structures and contract terms across providers. Request detailed quotes that break down services, itemized fees, and any potential reimbursable expenses. Check cancellation charges, refund policies, and who is responsible for third-party vendor costs.
Inspect logistical capabilities and technology offerings. Ask whether you receive a dedicated relocation coordinator, a written timeline with milestones, online shipment tracking, and digital document sharing so you can monitor credentialing and housing tasks in real time.
Evaluate customer service and responsiveness during the sales process. Test how quickly the company answers questions, how clearly it explains timelines and contingencies, and whether it provides a sample relocation plan tailored to your start date and clinical onboarding requirements.
Check vendor networks and local partnerships. Confirm relationships with reputable movers, real estate agents, lenders, and temporary housing providers near your new facility. Ask about quality control measures and how the company audits partner performance.
Assess contract protections and deliverables before signing. Insist on a written agreement that lists services, deadlines, payment schedules, liability limits, dispute resolution, and contingency plans for delays or credentialing setbacks.
Choose the company that best matches your checklist, then schedule a kickoff meeting to confirm roles, set firm dates, and document every agreed deliverable so your move supports a smooth clinical start.
