You can reduce stress and protect patient care when you choose Top Doctor Relocation Services to handle your medical move. The team specializes in physician and clinic relocations, so you receive tailored project management, licensed movers for medical equipment, and scheduling that fits your clinical commitments.
Start planning as soon as you confirm your move date. Create a master timeline that lists key deadlines for license transfers, lease terminations, credential updates, and patient notifications. Share that timeline with clinicians, administrative staff, and the relocation coordinator assigned by Top Doctor Relocation Services so everyone knows their responsibilities.
Sort and inventory items before packing. Separate clinical equipment, office furniture, patient records, and personal effects. Label boxes with room destination and handling instructions, and prepare a detailed manifest for high-value items. Ask the relocation team about custom crating for imaging devices and calibration-sensitive instruments to avoid damage in transit.
Arrange secure transport for medications and temperature-sensitive supplies. Request refrigerated units or insulated containers when cold-chain integrity is required. Assign one staff member to manage controlled substances and to complete chain-of-custody documentation during loading and delivery to comply with regulations.
Coordinate IT and communications carefully to minimize downtime. Schedule server migration, phone number porting, and EMR system setup during off hours when possible. Verify backups and test restored systems on arrival before opening to patients. Request on-site IT support from Top Doctor Relocation Services or your vendor for a smooth cutover.
Handle patient records and protected health information with strict safeguards. Use locked transport cases, encrypted hard drives, and secured courier services. Confirm HIPAA-compliant procedures with the relocation coordinator and obtain receipts for all transferred records.
Plan the physical move day with clear roles and a contact chain. Confirm parking permits, elevator reservations, and building access windows in advance. Supervise unloading and equipment placement according to the floor plan you provided, and perform a quality check on critical systems like oxygen lines, imaging alignment, and sterilization units.
Complete a final walkthrough to document condition and inventory, and file claims immediately for any damage. Schedule a brief post-move review with Top Doctor Relocation Services to address remaining tasks, update contact lists, and ensure you can resume full clinical services on your planned date.
