Relocation of your medical practice or personal move as a doctor requires you to assess specialized relocation services across the USA with a clear checklist and priorities.
You should begin by listing must-haves such as medical equipment handling, licensing assistance, timing flexibility, facility setup, and secure records transfer.
You can verify company credentials by checking licenses, insurance policies, industry affiliations, and certifications for handling sensitive medical devices.
You should read online reviews and request references from physicians, hospital administrators, or clinic managers who used the service for similar moves.
You must obtain detailed written estimates that break down packing, transport, storage, specialized equipment fees, on-site setup, and any subcontractor costs.
You should ask about experience with delicate items such as imaging machines, microscopes, cold-chain supplies, and lab equipment, and request proof of prior successful moves.
You should confirm liability limits, damage and loss policies, and insurance that covers high-value medical instruments during transit and installation.
You must verify assistance with state medical license transfers, DEA registration processes, secure transfer of patient records under HIPAA, and timing for credentialing at receiving facilities.
You should schedule an in-person or virtual site survey so movers can assess access, elevator size, doorways, floor load limits, and power requirements for large devices.
You should compare timelines, milestones, contingency plans for delays, and on-site supervision for critical stages like equipment disassembly and calibration.
You should negotiate contract terms that specify payment schedule, cancellation policy, penalties for missed deadlines, and dispute resolution methods.
You may request a phased move or pilot transport of key items to test handling practices and communication responsiveness before the full relocation.
You should score vendors on categories such as specialized experience, cost transparency, insurance adequacy, timeliness, and client references to make an objective selection.
You should confirm post-move support for equipment reassembly, calibration, and testing so you can resume patient care quickly and safely.
