With proactive planning you can reduce downtime and protect your clinical income during a move. Start by creating a timeline that covers licensure, credentialing, contracts, and patient transition so you know deadlines and can assign tasks.
You should verify state medical license requirements and apply early, including controlled substance registration and board notifications. Contact hospitals and clinics for credentialing and allow 60-120 days for processing to avoid gaps in privileges.
You must review employment agreements, malpractice coverage, and compensation models before signing. Consult a healthcare attorney to clarify non-compete clauses, buyouts, and relocation reimbursements to avoid unexpected liabilities.
You will plan equipment transport and medical records transfer while maintaining HIPAA compliance by using encrypted digital transfers and secure couriers for paper charts. Hire movers experienced with medical devices and confirm insurance for high-value items and temperature-sensitive supplies.
You should secure housing near work, investigate local schools and spousal job markets, and budget for moving and temporary housing costs. Schedule family visits to the new community and set up utilities, banking, and healthcare provider accounts before arrival.
You must update payer contracts, notify patients about the move with clear timelines, and set up referral pathways so continuity of care is maintained. Communicate clinic closure or transfer plans to referring providers and arrange for urgent-care coverage during overlap periods.
You should coordinate electronic health record migration, test telemedicine connections, and train staff on new workflows to minimize appointment disruptions. Confirm hospital privileges, credentialing for ancillary services, and integration with local labs and pharmacies before accepting new patients.
You can shorten ramp-up time by delegating tasks to a relocation coordinator, using detailed checklists, and building a local professional network. Track expenses for tax and reimbursement purposes and schedule periodic reviews of the plan to keep the move on schedule and your practice operational.
